1. Responsibility and scope
eVerifPro provides an attendance-management application to participating institutions. Depending on the context, the institution to which you are assigned may determine why certain employment data is processed, while eVerifPro provides and operates the necessary technical services. Contact your institution or eVerifPro if you need to identify the controller applicable to your account.
This policy applies to the eVerifPro mobile application and the privacy forms published on this website.
2. Data we process
- Institution and professional account: institution code and name, registration number, teacher identifier, name, professional status, assignment and establishment.
- Contact and profile: email, telephone, WhatsApp number, date of birth, gender, qualification and profile photograph when supplied by the institution.
- Facial-verification data: reference photograph and a numerical facial representation or embedding used to compare the camera image with the authorized profile.
- Attendance data: attendance time, precise location, GPS accuracy, distance from the establishment, validation status and offline synchronization data.
- Leave and work activity: leave type, dates, reason and status, attendance history, statistics, scores and rankings when enabled.
- Device and notifications: notification token, device platform and technical identifiers submitted with attendance records for service reliability and security.
- Support: assistant questions, feedback and support messages. Assistant conversations are primarily stored locally on the device.
- Website forms: contact information and details submitted with a support or deletion request.
3. Why we use the data
- verify that a user is authorized by a participating institution;
- authenticate users and prevent fraudulent attendance;
- confirm that attendance is recorded inside an authorized area;
- record, synchronize and display attendance history;
- manage leave, statistics and institutional rankings;
- send service reminders and notifications;
- provide support and resolve incidents;
- protect the security, integrity and availability of the service; and
- meet legal and institutional obligations.
eVerifPro does not use this data for targeted advertising and does not sell personal data.
4. Camera, face, location and microphone
Camera and face. The camera is used for face detection, liveness checks and comparison with the authorized profile. In the current version, live video frames are analyzed on the device and are not attached to the attendance record sent to the server. A reference profile photograph and facial representations may be downloaded from the institution’s system and stored locally for verification.
Location. Precise location is requested when attendance is recorded so the app can calculate the distance from the establishment. eVerifPro does not request continuous background location access.
Microphone. The microphone is used only when you activate voice input for the support assistant. Speech recognition may be handled by your device’s speech service under that provider’s terms.
You may refuse a permission in device settings, but the related feature may then be unavailable.
5. Recipients and service providers
Data may be available, according to need and authorization, to your institution, authorized administrators and providers that operate the service. These may include eVerifPro or institution servers, Google Firebase Cloud Messaging, Google ML Kit and on-device processing libraries, operating-system speech services, Netlify as the host and form processor for this website, and public authorities when required by law.
Data is disclosed only to provide and protect the service, handle requests or comply with legal obligations.
6. Retention and deletion
Account, attendance and leave data is retained for as long as needed to manage the institutional relationship and satisfy applicable legal, administrative or record-keeping obligations. Pending attendance, caches, preferences and local support conversations remain on the device until synchronization, clearing, sign-out or removal of the app’s data.
After a verified request, relevant data is deleted or de-identified unless a legitimate obligation requires retention. Limited records may be kept for security, fraud prevention, proof of the request or legal compliance. We will explain any specific retention that applies.
7. Security and international processing
eVerifPro uses encrypted HTTPS connections and technical and organizational controls intended to prevent unauthorized access. No system can guarantee absolute security.
Technical providers may process data in other countries. Where necessary, eVerifPro and the relevant institutions must apply safeguards required by applicable law.
8. Your rights
Depending on applicable law, you may request access, correction, deletion, restriction or a copy of certain data, and object to certain processing. You can also withdraw device permissions through device settings. We may verify your identity and institutional relationship before completing a request. You may also contact your institution directly.
9. Children and changes
eVerifPro is intended for teachers and authorized staff. It is not designed for children and does not target people under 18.
We may update this policy when features, providers or obligations change. We will update the effective date shown above.
10. Contact
For privacy questions, email everifpro@support.org or use the support form. To request account or data deletion, use the dedicated deletion form.